Creating a SharePoint site in Office 365 can seem hard, but it is not that hard. If you are looking to streamline collaboration in your organization and centralize your documents. Setting up a SharePoint site is an efficient solution. SharePoint Online is a flexible platform that integrates seamlessly with Microsoft 365 which makes it easy to organize. Let’s see easy steps to create a SharePoint site.
In this guide, we will walk you through the straightforward steps to create a SharePoint site. We will discuss how to set up a site and customize it to match your team’s workflow. Whether you are new to SharePoint or just looking to brush up on your skills, this article will help you get started with confidence. So let’s dive in and transform the way your team collaborates and shares information. You can learn about “What is SharePoint site?” by clicking on this link. Let’s see the benefits of the SharePoint Online site.
Benefits of using SharePoint Online Site
Here are some benefits that SharePoint Sites provides
- Centralized Information sharing helps to consolidate documents, lists, and resources in one location.
- Enhanced Collaboration to facilitate real-time teamwork and communication.
- Customizable and Flexible that lets you tailor site layout, design, and functionality to specific needs.
- Integration with Microsoft 365 to seamlessly connect with tools like Teams, Outlook, and OneDrive.
- Access Control and Security helps you to manage permissions and ensure secure access to sensitive information.
- Document Management lets you utilize version control, check-in/check-out, and document libraries.
Different Types of SharePoint Online Sites
An individual can create different types of SharePoint sites. there are generally many types of sites according to the uses and permissions of sites that can be created in the SharePoint Online team site. Two general types of sites can be created by an individual and another one can be created by an Admin.
Team Site – It is built for collaboration on documents, projects, and tasks. However, It offers Document libraries to store files, task lists for tracking activities, and shared calendars for scheduling. Therefore, It can be used for project management and team collaboration. For example, a development team can use a team site to coordinate design plans, track tasks, and share project updates.
Communication Site – This is a platform to share news, reports, and resources with a broader audience. However, it features news web parts for articles, event web parts for upcoming events, and multimedia for engaging content. Therefore, it can be utilized in company announcements and corporate communication. For example, a company-wide communication site can distribute corporate news and events to employees and external entities.
Sites That Can Only Created By an Admin
Publishing Site – It is mostly used for creating and publishing web pages for internal or external use. However, it provides content approval workflows, predefined page layouts, and media management capabilities. Therefore, its capabilities can be utilized to create corporate intranet and marketing websites. For example, a corporate intranet could use a publishing site to share company policies, announcements, and updates.
Hub Site – This Type of site is used to connect and unify related sites for a consistent working experience. However, it can be shared navigation across multiple sites, aggregated content like news and events, and consistent branding across all connected sites. For example, a business with multiple departments can use a hub site to provide unified navigation and consistent branding across all teams.
Enterprise Wiki – It is a centralized space for knowledge sharing and collaboration. It offers editable wiki pages, version control to track changes, and advanced search for quick access to content. Therefore this type of site is being used to create Knowledge bases. For example, an IT department could use an enterprise wiki to store troubleshooting guides and FAQs.
Let’s discuss the steps to create a SharePoint site for each different type of site.
How to Create a Teams Site and Communication Site in SharePoint Online?
Follow these steps to create SharePoint sites:
#1. Login to SharePoint Admin Center with Admin credentials
#2. On the SharePoint homepage, click Create Site in the top-left corner.
#3. Select Team Site if you want to create a collaborative platform
#3. Select Communication Site if you want to create a broadcasting site.
#4. Enter fields after choosing a site, such as Site Name, Group Email Address, Site Description, and Privacy Settings.
#5. Add the names or email addresses of people you want to designate as site Owners and Members.
#6. Once the information is filled out, click Finish.
After performing these steps you are close to learning how to create a SharePoint site successfully.
How to Create a Hub Site in SharePoint Online?
To create a Hub Site in SharePoint, follow these steps:
Step1. Navigate to the SharePoint Admin Center>>Login as Global Administrator.
Note: Before registering a site as a hub, you need an existing SharePoint site (Team or Communication Site). You can create by following the above steps to create teams and communication sites.
Step2. Once the site is ready, go back to the SharePoint Admin Center>>In the left-side menu, select Active Sites. Select the site you want to convert to a hub site from the list of active sites>>Select the checkbox next to the site, and then click the Hub option in the toolbar>>From the dropdown menu, choose Register as a hub site.
Step3. Now enter the Hub details like Hub Name and Hub Permissions. Additionally, in hub permission, you can specify who can associate other SharePoint sites with this hub. You can allow everyone, or limit it to specific people or groups.
Step4. Once the hub name and permissions are set, click Save to complete the registration process.
Steps Should be Taken After Creating Hub Site:
After the hub site is created, you can begin associating existing Team or Communication sites with it.
- Go to the individual site you want to connect to.
- Click on the Settings in the top-right corner>> Select Site information.
- Click on Hub site association>>Select the hub site from the dropdown menu.
- Click Save to associate the site.
How to Create a SharePoint Publishing Site – Stepwise Approach
Here are the procedural steps for creating a publishing site:
- Go to SharePoint Admin Center as a global admin.
- Before creating a publishing site>>Navigate to Settings, scroll down to find Site Collection features>> Find SharePoint Server Publishing Infrastructure in the list, and click Activate.
- Navigate to Active Sites on the left-side menu >> Click on Create.
- In the site creation menu>>Choose Publishing as the site template>>Select the Publishing Portal option
- Please complete the given fields for the site collection: Site Name, Site URL, Primary Administrator, and Storage Limit.
- Specify the Time Zone and Default Language for the site.
- After entering all the details, click Finish to create the publishing site.
Enable Publishing Features At the Site Level:
Once the site is created, you need to enable Publishing Features at the site level.
- Navigate to your new site>>Click on the Settings >> choose Site Settings.
- Find Site Actions>>Click Manage Site Features.
- Scroll to find SharePoint Server Publishing and click Activate.
Now your SharePoint Publishing Site is ready for use, and you can begin publishing content for internal or external audiences!
Steps to Create Enterprise Wiki in SharePoint
Here are the steps to create an Enterprise Wiki:
- Firstly, Go to SharePoint Admin Center log in with admin credential
- Navigate to Active Sites on the left-side menu>>Click the Create button at the top>>Select Other Options to view additional site templates.
- In the Create a Site dialog box, fill in the Site Name, Site URL>>Scroll down to the Enterprise section and select Enterprise Wiki as the site template.
- After selecting the template enter these fields Primary Administrator and Storage Limit.
- Choose the default Language for the wiki site and the appropriate Time Zone.
- Click Finish to create your Enterprise Wiki site.
Your Enterprise Wiki is now set up. Hopefully, you have learned the concept of Share site creation.
Conclusion
Creating a SharePoint site is a detailed process that enables organizations to facilitate collaboration. We have discussed the benefits of using the Sharepoint site, Its type, and how to create a SharePoint site. However, you can choose a site type and customize it to your needs. We have also seen SharePoint has powerful features, including document management, task tracking, and integration with other Microsoft 365 tools.